Administration Support Gunnedah

Position Type: Permanent Part-time | Position Title: Administration Support | Location: Based in Gunnedah, NSW

Carinya Christian School is accepting applications for the position of Administration Support.  This is an exciting opportunity to join a dynamic team of over 200 Christian staff between the Tamworth and Gunnedah schools.  Working under the direction of the Office Manager and in conjunction with other team members, the purpose of the Administration role is to support the daily operations of the Gunnedah School by performing a large variety of roles and functions.

Essential Qualities, Knowledge, Skills and Experience

To fulfil the responsibilities of this role, Administration Support Staff are expected to have:

• A welcoming, friendly demeanour

• A preference to work as a member of a team and in contact with people 

• Understanding and experience in operating computer based information systems  

• Able to touch type and work with software applications to create professionally presented documents

• Excellent grammar, spelling and punctuation

Christian Leadership

As an independent Christian School, the school’s purpose is to provide a Christ-centred learning environment. To be able to support the purpose of the school, it is a requirement that the Administrative Support staff will:

• Affirm and practice the Christian Faith

• Affirm and adhere to the first 20 Chapters of the Westminster Confession of Faith

• Demonstrates and maintains a Christian approach when dealing with others

• Promotes and supports the ethos of Carinya, including Carinya’s vision of Christ-centred education

• Demonstrates and maintains a team oriented, collegial and collaborative Christian leadership

Personal Attributes

In addition to the requirements for Christian Leadership, the following personal attributes will enable and ensure that Administrative Support Staff are positive influencers in the schools:

• Articulate and clearly spoken;

• Be able to manage a complex work environment by simultaneously prioritising and managing a variety of tasks;

• Have the ability to maintain a flexible attitude to daily workflow;  

• Have the capacity to make appropriate judgments to ensure student safety and welfare;

• Without exception, be able to respect and understand the need for confidentiality and be committed to privacy and confidentiality

• Able to develop effective and positive relationships with all students and parents of the school so as to support the school’s vision and achieve sound educational and workplace relations

• Integrity, loyalty, honesty, empathy and assertiveness (pleasantly)

• Willingness to contribute to the broader life of Carinya

• Analytical and problem solving skills to resolve routine and non-routine issues

• Ability to remain calm and courteous in complex and stressful situations 

Reporting to the Office Manager and Principal, the successful applicant will be required to fulfil the following responsibilities:

Reception

• Greet visitors and provide a first response to their inquiry

• Answering phone calls and directing those calls

• Scheduling appointments on behalf of the Principal and others

Clerical Duties

• Responding to inquiries and managing email, sms and other correspondence

• Proofing and editing reports and documents

• Filing and organising

Student Administration

• Completing daily attendance requirements via the school administration system, including arrangements for students signing in and out of the school and confirming student attendance status with parents

• Recording and managing student medical information

• Providing First Aid to students, including the administration of medication in accordance with the student's medical care plan, and liaising with parents when medical care is required

• Assisting with the production and distribution of student academic reports

General Administration

• Purchasing consumables and other supplies to support the operations of the school as directed and in accordance with the school's purchasing policy

• Ensuring that the reception, sick-bay, printing and other administration related spaces are kept tidy and organised

• As directed, assist in the preparation of letters, student reports, and newsletters to be sent to the school community

• Assist with the operations of the uniform shop including the distribution of uniform orders on occasion

• Support the organisation and operation of school functions

• Other tasks to support the operation and administration of the school as directed by the Business Administrator or Principal.

Hours of Work
This is a permanent part-time position, from 8:00am to 4:30pm, up to 5 days per week, for school term weeks only (min 36 and max 40 weeks per year).

Agreement / Contract
Employment will be governed by the Independent Schools NSW (Professional and Operational Staff) Cooperative Multi-Enterprise Agreement 2025. Depending upon the applicant's prior experience, the position will be classified as Clerical and Administration Services Employees.

Commencement
This position is scheduled to commence immediately.